- info@afsdot.com
- 307-314-1497
Last Updated: August 26, 2026
Welcome to AFS DOT. These Terms of Service govern your use of afsdot.com and the services offered by Arctic Fox Solutions Inc., doing business as AFS DOT.
By accessing our website, submitting a form, purchasing a service, or otherwise using our services, you agree to these Terms of Service. If you do not agree with these terms, please do not use our website or services.
AFS DOT provides business formation, transportation authority, registration, compliance support, tax and filing assistance, and trucking-related business solutions.
Our services may include, but are not limited to:
The availability and scope of individual services may vary.
AFS DOT is a private business and is not affiliated with, endorsed by, or operated by the Federal Motor Carrier Safety Administration (FMCSA), U.S. Department of Transportation (USDOT), Internal Revenue Service (IRS), or any federal, state, or local government agency.
Many registrations, filings, and applications may also be completed directly through the applicable government agency.
Fees paid to AFS DOT are for our assistance, processing, support, administrative services, or third-party services and may be separate from government filing fees.
By using our services, you represent that:
We may refuse or discontinue service where we reasonably believe information is inaccurate, fraudulent, incomplete, or unlawful.
You are responsible for providing accurate and complete information required to perform the requested service.
This may include:
AFS DOT is not responsible for delays, rejections, penalties, or other issues caused by incorrect, incomplete, outdated, or late information provided by the customer.
You must promptly notify us of any changes that may affect a pending filing or service.
Any estimated processing times shown on our website or provided by our team are estimates only.
Processing times may be affected by:
AFS DOT does not guarantee that a filing, authority, registration, permit, or approval will be completed by a specific date unless expressly stated in writing.
Submitting an application or filing through AFS DOT does not guarantee approval by any government agency.
Final decisions regarding registrations, authorities, permits, tax filings, licenses, and other government matters are made by the applicable agency.
AFS DOT cannot guarantee:
You agree to pay all fees displayed or communicated to you before purchasing a service.
Fees may include:
Government or third-party fees may change without notice.
Unless specifically stated otherwise, AFS DOT service fees are separate from government filing fees.
Refund eligibility depends on the status of the requested service.
Once work has started, a filing has been submitted, a third-party service has been ordered, or a government fee has been paid, some or all charges may become non-refundable.
Refund requests should be submitted to:
Any approved refund will generally be returned using the original payment method.
Government filing fees, third-party charges, and completed service fees may be non-refundable.
Where Registered Agent services are purchased, the service is generally provided on an annual basis.
Customers are responsible for maintaining active service and keeping their contact information current.
Failure to renew Registered Agent service may affect the customer’s ability to receive official correspondence or maintain state compliance.
Registered Agent availability may vary by state.
AFS DOT may provide assistance with trucking compliance matters, including reminders, record organization, filings, and compliance guidance.
However, customers remain responsible for operating their businesses in accordance with applicable federal, state, and local laws and regulations.
The customer is ultimately responsible for:
Our services are intended to support your compliance efforts and do not transfer legal responsibility from the carrier or business to AFS DOT.
Some services available through AFS DOT may be provided, fulfilled, quoted, or underwritten by independent third parties.
These may include:
AFS DOT may facilitate introductions or assist with applications, but the final terms, pricing, approval, eligibility, and service conditions may be determined by the third-party provider.
Your use of third-party services may also be subject to that provider’s separate terms and privacy policies.
Where dispatch services are provided, AFS DOT may assist with load sourcing, broker communication, administrative coordination, and related support.
We do not guarantee:
The carrier remains responsible for deciding which loads to accept and for operating safely and legally.
Freight factoring availability, approval, rates, advance percentages, recourse terms, and other conditions may be determined by a third-party factoring provider.
AFS DOT does not guarantee approval or specific factoring rates.
Insurance coverage, eligibility, premiums, policy terms, deductibles, limits, and underwriting decisions are determined by the applicable insurance carrier, broker, or agency.
AFS DOT does not guarantee that insurance coverage will be available or that a particular premium or coverage level will be offered.
Information provided through our website or services is for general business and administrative support purposes.
Unless specifically agreed otherwise in writing, AFS DOT does not provide legal advice, tax advice, or professional accounting advice.
You should consult a qualified attorney, CPA, tax professional, insurance professional, or other licensed advisor when appropriate.
We make reasonable efforts to keep the information on our website accurate and current.
However, laws, regulations, agency procedures, filing requirements, government fees, and compliance rules may change.
AFS DOT does not guarantee that all website content will always be complete, current, or error-free.
All website content, including text, graphics, layouts, branding, logos, designs, and other materials, is owned by or licensed to Arctic Fox Solutions Inc., unless otherwise stated.
You may not copy, reproduce, distribute, modify, republish, or commercially exploit website content without our written permission.
You may not use our website or services to:
We may suspend or terminate access for violations of these terms.
By submitting your contact information, you agree that AFS DOT may communicate with you by:
Communications may relate to your requested service, application status, renewals, reminders, or customer support.
Marketing communications may be subject to separate consent requirements where applicable.
“The information (Phone Numbers) obtained as part of the SMS consent process will not be shared with third parties for marketing purposes.”
If you have consented to receive text messages from AFS DOT, you may receive messages related to the following specific examples:
Message frequency may vary.
Please note that standard message and data rates may apply, depending on your carrier’s pricing plan. These fees may vary if the message is sent domestically or internationally.
You may opt in to receive SMS messages from AFS DOT in the following ways:
By submitting an online form
You can opt out of receiving SMS messages at any time. To do so, simply reply “STOP” to any SMS message you receive. Alternatively, you can contact us directly to request removal from our messaging list.
Help: If you are experiencing any issues, you can reply with the keyword HELP. Or, you can get help directly from us at 307-314-1497
Message and data rates may apply.
You can opt out at any time by texting “STOP.”
For assistance, text “HELP” or visit https://afsdot.com/privacy-policy/ for privacy policy and https://afsdot.com/terms-of-service/ for Terms of Service.
Message frequency may vary.
To the fullest extent permitted by applicable law, Arctic Fox Solutions Inc. and AFS DOT will not be liable for indirect, incidental, special, consequential, or punitive damages arising from your use of the website or services.
This includes losses resulting from:
Our total liability related to a specific paid service will not exceed the amount paid to AFS DOT for that specific service, except where prohibited by law.
You agree to indemnify and hold harmless Arctic Fox Solutions Inc., AFS DOT, its officers, employees, contractors, and service providers from claims, damages, losses, liabilities, or expenses arising from:
We may suspend, refuse, or terminate services if:
Termination does not eliminate outstanding payment obligations.
We may update these Terms of Service from time to time.
Changes will become effective when the revised Terms are posted on our website unless otherwise required by law.
Continued use of our website or services after changes are posted constitutes acceptance of the revised Terms.
These Terms will be governed by the applicable laws of the United States and the State of Delaware, without regard to conflict-of-law principles, except where another law is required to apply.
If you have questions about these Terms of Service, please contact:
Arctic Fox Solutions Inc. / AFS DOT
Address:
800 N KING ST STE 304 2474
WILMINGTON, DE 19801
Phone:
307-314-1497
Email:
info@afsdot.com
Website:
afsdot.com
